Submitted by Mary Jo Hainstock
The Vinton-Shellsburg Community School District Board of Directors met in regular session on Monday, August 13, 2018. President Levis called the meeting to order at 5:17 PM with all members answering roll call with the exception of Schminke. Superintendent Hainstock, Business Manager Barkdoll, and principals Kingsbury, Islas, Petersen, Davis and Murray were present as was Activity Director Struve.
There were no visitors or public comments.
Under Administrator Reports:
v Jim Struve shared an overview of the student participation in co-curricular and extra-curricular activities for the 2017-18 year along with highlights from the programs.
v Shelly Petersen provided an overview of the middle school students’ student achievement and behavior data from the 2017-18 year.
v Matt Kingsbury and Tony Islas provided an overview of the high school students’ student achievement data along with data concerning K-12 attendance and summer school.
v Jim Murray shared priorities for team planning and data teams; protocols and fidelity of instruction will be emphasized. He noted they have 28 more preschoolers than a year ago and there are also other new students. He complimented Les Bearbower and the maintenance/custodial staff for their work to prepare the building so it looks like new as well as Brandon Farmer’s work to support technology needs.
v Ryan David shared that enrollment numbers are changing on a daily basis as students enroll or request records be sent elsewhere. He shared an overview of the plan for providing safety training districtwide. He expressed his appreciation for the support the board has given to spend PPEL dollars to make the building look great.
Under the Superintendent’s Report, the board reviewed timely filed open enrollment applications based on moves or kindergarteners. They include Aiden and Kay-Lynn Shasten to attend VS; Kay Fett to attend VS, Olivia and AVeria Hedrick to attend VS and Bently Bena to attend Cedar Rapids.
The board was reminded the auditors would be in the district August 21-23 and they would like a couple of board members to participate in their interview and exit report process.
Most staffing is completed although are working to hire a part-time media person and someone to be a half-time interventionist at Tilford and half-time early childhood special education teacher at Shellsburg.
The board was reminded that we do not anticipate providing transportation from the Middle School to the library unless we have room on the busses leaving the MS.
The board reviewed several upcoming events related to the start of the school year.
There were no board reports or requests.
Under General Business of the Board, the board reviewed and approved the Consent Agenda items which included:
§ Agenda, minutes from the July 24th and August 7th meetings;
§ Claims;
§ Draft financials and fund transfers;
§ Personnel including:
· Contract Amendments/Modifications for Laura Hammersely, Emily Hanson, Marie Helmrich, Shelly Mesch, Tracy Rodman and Kim Newton for advancements on the salary schedule;
· Hiring of Katrina Wood as a special education associate at the HS and Barb Campbell to be a part-time food service worker at Tilford;
· Substitute teachers and associates and volunteer coaches;
§ Inter-district Transportation plan
§ Insurance Report from Dave Vermedahl.
The board selected their top priorities for the 2019 legislative session that include mental health, area education agencies, school funding policy, supplemental state aid and continuation of the SAVE funds.
The board reviewed and accepted the Uniform Procedures within the Employee Handbook.
The board approved the fourth amendment to the Cafeteria 125 plan.
The board conducted the first reading on several school board policies.
The board reviewed correspondence items including a summary of new staff members, an article from the DM Register on how much public money goes to support private schools in Iowa and a report from IASB concerning district costs per pupil for schools across the state where it was noted that 50% of the districts in Iowa can spend more per student than V-S and none are authorized to spend less.
The meeting was adjourned at 6:40 PM.
The next meeting is Monday, September 17th at 7:00 PM.
Official Minutes below: Minutes of the Regular Meeting Board of Directors Vinton-Shellsburg Community Schools August 13, 2018 Call to Order President Rob Levis called the regular meeting to order at 5:17 p.m. in the Administrative Board Room at Central Office. Roll Call / Pledge of Allegiance Sue Gates, Kathy Van Steenhuyse, Jason Hicok, Rob Levis, Mike Timmermans, Brenda Bartz, Mary Jo Hainstock, Superintendent, and Brenda Barkdoll Board Secretary/Treasurer were present with the exception of Kyle Schminke. Receive Visitor/Public Comments There were no visitor/public comments at this time. Administrator Reports Jim Struve provided an overview of student participation in co-curricular and extra-curricular activities for the 2017-18 year. Shelly Petersen provided an overview of the Middle School’s student achievement data from the 2017-18 year. Matt Kingsbury provided an overview of the High School’s student achievement data from the 2017-18 year. Tony Islas provided an overview of Summer School, Alternative High School, and student attendance data from the 2017-18 year. Jim Murray provided an overview of preschool enrollment and professional development. He thanked Les Bearbower and Brandon Farmer for their hard work and the board for PPEL dollars. Ryan Davis provided an overview on Shellsburg Elementary, Safety Training at all four buildings, and thanked the board for PPEL. Superintendent Report Superintendent Hainstock reported on open enrollment applications, audit work, staffing, transportation, VMU meetings, and the schedule. Board Reports/Requests There were no board reports/requests at this time. General Business of the Board Consent Items 763. It was moved by Gates and seconded by Bartz to accept the consent items as presented. Motion carried 6/0. Legislative Priorities & Resolutions 764. It was moved by Gates and seconded by Bartz to submit items 19, 20, 27, 7 and 10 as our district’s priorities for legislative action during the 2019 session. Motion carried 6/0. Uniform Procedures within the Employee Handbook The Board President stated for the record that the board received the Uniform Procedures within the Employee Handbook. Approve Fourth Amendment to Cafeteria 125 Plan 765. It was moved by Timmermans and seconded by Hicok to approve the fourth amendment to the Cafeteria 125 Plan. Motion carried 6/0. First Reading of School Board Policies 105, 213, 213.1, 606.3, 705.1, 705.1R1, BS 710.1 The Board will review the policies with the first reading next month. Correspondence Items/Reports > Overview of Student Participation in Co-curricular and Extra-Curricular Activities for the 2017-18 year (handout on Monday). > Summary of New Staff Members > Article from Des Moines Register, “How much public money goes to support private schools in Iowa?” > IASB FY2019 District Cost Per Pupil Above the State Cost Per Pupil. Adjournment Rob Levis adjourned the meeting at 6:40 p.m. ------------------------------- ----------------------------------- Rob Levis, President Brenda Barkdoll, Secretary
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