Government : V-S School Board Minutes 6/10/19

Board President Rob Levis called the regular meeting of the Vinton-Shellsburg Community School District board of directors order at 5:03 PM on Monday, June 10 at the district’s central office. All board members answered roll call. All administrators and the business manager were at the meeting.

There were no public comments.

Under Administrator Reports, Mr. Davis and Mr. Murray provided an overview of elementary students’ achievement for the 2018-19 year. Mrs. Petersen, Mr. Kingsbury and Mr. Islas reported the year ended strong and summer school is off to a smooth start.

Under the Superintendent’s Report, Superintendent Hainstock shared open enrollment applications filed on behalf of Mara Hepker (1^st) and Nina Gonzalez (3^rd) to attend Benton after a move; Drake Pospisil (5^th) to continue at College Community; and Logan Lawrence (6^th) and Trestyn Lawrence (3^rd) to continue with Cedar Rapids. She shared the recent order of a new mini-van after receiving bids and information on staffing and the summer schedule.

Under Board Reports/Requests, there was a general discussion about the graduation ceremony and its success. Compliments were given about the presidential award ceremonies at the MS and Shellsburg. The recent music trip to NYC was a success by all measures. Mr. Levis and Ms. Gates had recently been a part of Mr. Brandt’s fifth grade class presentations about classrooms of the future. Ms. Gates and Ms. Van Steenhuyse assisted with the staff recognition day on May 31^st.

Under General Business of the Board, the board reviewed and approved the consent items. They included:

§  Minutes from the May 13^th regular meeting, claims, financials and fund transfers.

§  2019 school election plan for November.

§  Bids on disposing of three busses and a car. Bids were approved from Cornerstone Baptist church for a bus at $2000; Phil Barkdoll for a bus at $1165 and car to Keith McGowan for $1017.

§  Contracts with Grant Wood AEA for the Teacher Leadership Support partnership, for the induction coaches, and PowerSchools; Workplace Learning; the SAI for mentoring and induction; and AirServ for the yearly maintenance contract.

§  Personnel Items:

v  Paying summer assistant painters $13/hour

v  Resignations from Tiffany Thompson from the MS kitchen, Wyatt Forsyth as HS ag and FFA advisor, Jalissa Irmiter as HS FCS, Amy Condry as MS special education associate and Nikki Rowe as a special education associate at Shellsburg.

v  Hiring of Kelly Steffen and Megan Hesson for teacher leadership positions; Cody Robertson as HS business teacher, Tess Reiter for 8^th grade math, Kristal Hofer as high school special education teacher, Katie Busch as a 3^rd grade teacher at Tilford, Calee Tegrotenhuis as ½ special education/ ½ interventionist at Shellsburg, Wes Recker as head 8^th grade girls’ track coach and Anthony Church as head 7^th grade girls’ track coach.

v  Transfers of April Seitz to the HS as an associate and Kathy Fulton to a part-time cook position at the high school.

§  Equipment Disposal including old tables, computers, and other technology items.

§  Out-of-District Travel for Mr. Mangold to take cross-country students on their annual retreat in August.

The board reviewed bids for the central office remodeling project. They accepted the bid from McDowell’s with work starting in the next few days. It was noted that the public hearing on the bus barn project will not be held until Friday, June 21^st at 7:15 AM.

The board approved a 28E agreement with CPU for girls to participate in our swim program.

The board reviewed and approved the school fees and convenience fee for 2019-20 including waiving the convenience fee for those who register prior to August 9^th.

The board conducted a public hearing on continuing in the Instructional Support Program. This is a program that has allowed the district to generate additional dollars to serve students for about 30 years. The public hearing was opened at 6:04 and closed at 6:05 with no one from the public speaking. The board then had a roll call vote to continue in the Instructional Support Program.

The board discussed the Physical Plant and Equipment program and their interest in continuing the program. They directed the business manager and me to start the process for a September 10^th vote.

The board reviewed the insurance renewal costs for 2019-20. There was a fairly significant increase in our workman’s compensation insurance along with the property coverage. The board voted to approve the invoice and pay after July 1.

The board reviewed and approved the Special Education Delivery Plan. This is a plan that is updated at least every five years.

The board reviewed and approved the 2019-20 staff handbook with no major changes noted.

The board reviewed and approved the concurrent enrollment process and the handbook for the home school assistance program.

The board approved a Return-to-Play resolution.

The board started a self-evaluation around the six board goals; they will continue the discussion at the September board meeting.

Under Audience Comments, it was noted additional places we might want to put the Excel publication..

The board reviewed Correspondence Items including the elementary achievement data for 2018-19, the bids on the vehicles, a response from Senator Grassly, IASB summary of 2019 legislative wins, attendance information and a letter from Cedar Valley Bank and Trust inquiring about additional business.

The board went into closed session to evaluate the superintendent. They came out of closed session and approved submitting a letter of support on her behalf for a nomination at the state level.